TA NDA Process

NDA Guide Step-by-Step

  1. On the Teams channel for your project, click on the Files tab at the top.

  2. There will be two folders and a document uploaded here:

    • Orange folder - Student Consent

      • Folder: “Saved Signed Student Consent”

      • Document: Data Mine Consent to Disclose and Store

    • Green folder - Student NDA

      • Folder: “Saved Signed Student NDA”

      • Document: Project NDA

  3. Follow the instructions below to complete the NDA process:

    • Each student on the roster and the TA for the project must sign and save both the student consent and NDA documents in the correct folders in Teams.

    • This process can be completed during class time if needed.

    • The TA must check the roster (team members in Teams) daily for any new additions.

      • Important: The Teams roster will contain your mentor(s). Make sure you know who they are as they do not have to sign an NDA.

      • The Teams roster will also include include two Non-Person accounts: one that posts to outlook ([email protected]) and the owner (datamine-teams). Do not modify these accounts for the channel to work correctly.

    • Contact or speak with any newly added students to ensure they are aware of the forms and the urgency in signing them.

    • Any student unwilling to save their forms in the Teams folder must:

      • Email [email protected]

      • Notify the TA so we can ensure all students on the project have completed the process.

    • TAs are not to give any legal advice on signing the forms.

    • If a student chooses not to sign the NDA, contact [email protected] immediately.

  4. Finalizing the NDA process:

    • No students should be added to the project after September 2nd.

    • On September 3rd, verify that all members of the Teams channel have signed and saved:

      • Student Consent forms in “Saved Signed Student Consent”

      • Student NDA forms in “Saved Signed Student NDA”

    • Check the actual forms for any errors or missing information.

    • If any corrections are needed, contact the student right away to meet the deadline.

    • Notify the mentor when all NDAs are available to download from the Teams channel - no later than September 5th.

    • Mentors do not need the Consent Forms; these are for internal use only.

    • Do not delete or modify any files or instructions - only sign them. Leave everything in the Files tab for the entire academic year.