Final Fall Presentation

Overview & Purpose

Navigate to Final Presentation Information to review requirements and the official rubric.

As a TA, your role is to help your team stay on track through each milestone — from creating the presentation outline to delivering the final talk. The information below will help you guide your team through each stage of preparation and submission.

Mentor Coordination

Before your team begins developing the presentation, discuss the following details with your mentor.

  • Who is attending? Confirm by Sprint 5 which guests or partners will join the Final Fall Presentation. This allows your team to tailor introductions, visuals, and content appropriately.

  • What content is appropriate to show? Some project details may be confidential — check with your mentor to confirm what can be shared in the presentation.

Once these details are confirmed, your focus shifts to helping your team plan its content, slides, speaking roles, and deadlines, as outlined in the timeline below.

Presentation Timeline

The timeline below outlines the key stages and milestones for preparing your team’s Final Fall Presentation across Sprints 5–7.
Each stage builds on the previous one, guiding your team from early planning to final delivery.
Use this timeline to keep your team organized and on schedule — click a stage title below to view details.

Stage TA Focus / Description Key Dates

Stage 1:
Draft Presentation Development

Sprint 5 – Presentation Discussion & Preparing for the Final Presentation
Guide your team through both labs. Support creation of the Transformation Matrix and storytelling structure.

Sprint 5 - Lab 1 & 2

Sprint 6 – Slide Preparation
Assist your team as they convert the outline into slides.

Sprint 6 - Lab 1 & 2

Draft Submission – Submit Draft Slides
TA submits the draft presentation (approx. 80% complete) for feedback.

Nov 19

Stage 2:
Final Presentation Refinement

Revision & Completion – Finalize & Incorporate Feedback
Collaboratively complete the remaining content and refine the presentation with your team based on mentor and TDM staff feedback.

Sprint 7 – Lab 2

Practice Session – Team Rehearsal
Conduct a timed run-through.

Sprint 7 – Lab 2

Final Submission – Submit Final Slides
TA submits the final deck incorporating all revisions and feedback.

Dec 5

Stage 3:
Presentation Delivery

Presentation Delivery – Deliver Presentation
The team presents during the final mentor meeting.

Dec 8–12 - Lecture 3

Stage 1: Draft Presentation Development

During Sprints 5–6, this stage focuses on helping the team plan and build the first version of their Final Presentation. As the TA, your role is to guide the team through story development, defining speaking roles, and beginning slide creation. ---

Presentation Discussion (Required)

Sprint 5 – Lab 1

Purpose
This first lab introduces presentation quality. It helps the team identify what makes presentations effective and what to avoid.

Use this PowerPoint to facilitate the discussion: World’s Worst Presentation Ever

How to Run This Lab

  1. Open and share the “World’s Worst Presentation Ever” slides.

  2. Play through each example and ask students to identify problems — too much text, weak visuals, poor flow, or lack of focus.

  3. Lead a brief reflection discussion:

    • What made this presentation difficult to follow?

    • What could be improved visually or structurally?

    • What makes a presentation engaging in a professional setting?

  4. Record insights in a shared space (Teams notes or chat). These observations will guide the team in Lab 2.

  5. Conclude by agreeing on shared expectations for slide clarity, flow, and tone.

TA Checklist – Sprint 5 Lab 1

  • Displayed and discussed "World’s Worst Presentation Ever."

  • Encouraged students to identify good and poor design elements.

  • Recorded team takeaways for next lab.

  • Reinforced expectations for professional presentation quality.

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Preparing for the Final Presentation (Required)

Sprint 5: Lab 2

Purpose
In this lab, the team begins shaping its presentation outline — defining story flow, speaker roles, and content ownership using the Transformation Matrix and Data Storytelling Framework.

Refer to: Final Presentation Information

How to Run This Lab
During the lab, guide the team as they combine these ideas into a shared framework that will shape their final presentation outline.

1. Facilitate the Team Transformation Matrix

Each student has already completed an individual Transformation Matrix in Professional Development #4 and should now have a clear understanding of the audience — informed by the mentor coordination discussion and details shared by the TA.

Your role is to facilitate and guide the team in identifying common themes across their individual matrices and merging them into a single, shared version that reflects the collective audience perspective and message for the presentation.

This combined matrix defines what the audience knows, believes, feels, and does before and after the presentation — and serves as the foundation for the presentation outline.

Watch this short overview as a refresher if needed: How to Give a Strong Presentation

Display or share this template during lab:

What they…

Before

→

After

Know

Believe

Feel

Do

Facilitation Tips

  • Step 1 – Revisit the audience-insight discussion and list what the audience currently knows, believes, feels, and does.

  • Step 2 – Complete the “After” column in reverse order — what you want them to do, feel, believe, and know following the presentation.

  • Step 3 – Use the center Transformation column to determine what the team can say, do, or show to guide the audience from “Before” to “After”.

  • Encourage the use of sticky notes, comments, or PowerPoint notes — each box can hold multiple ideas. These transformation ideas form the foundation of the slide content.

  • Encourage collaborative brainstorming. Let the team visualize the "Before → After" transformation (e.g., sticky notes, bullet points in PowerPoint). Remind them that the Transformation column is not just theory — it directly informs the content and sequence of the slides.

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2. Apply the Data Storytelling Framework

Each student explored storytelling individually in Professional Development #4. Now, help the team connect those reflections into one cohesive story — transforming project data into an engaging narrative. Watch this short overview as a refresher if needed: Storytelling with Data

Discuss how the team can merge their story with the Transformation Matrix by answering:

  1. Setup: What is the background or problem?

  2. Conflict: What challenge or insight drove the work?

  3. Resolution: What results or progress were achieved, and what’s next?

3. Set Up the Shared PowerPoint

  • Have the team create a shared PowerPoint Online deck in your project channel.

  • Apply either the Corporate Partner or Purdue-branded template.

  • Name the file: ProjectName_Fall2025_FinalPresentation.pptx.

  • This serves as the single source of truth for slide development and speaker coordination.

4. Define Speaker Roles and Slide Ownership

  • Assign who will build and present each section (refer to roles & responsibilities for the idea).

  • Document roles directly in the deck (hidden “Roles” slide or comments).

  • Encourage one backup speaker per major section.

  • Ensure all students contribute — through content, visuals, or delivery.

When assigning speaking roles, match sections to comfort and interest levels. Aim for balanced participation and ensure all team members have editing access to the deck.

5. Finalize the Outline

By the end of this lab, the team should have:

  • A completed Transformation Matrix

  • A clear Setup → Conflict → Resolution storyline

  • A shared, branded PowerPoint deck

  • Defined speaker roles and slide ownership

TA Checklist – Sprint 5 Lab 2

  • Facilitated the team Transformation Matrix discussion.

  • Helped integrate storytelling into the outline.

  • Verified shared PowerPoint deck and branding.

  • Documented speaker roles and assignments.

  • Confirmed outline completion before Sprint 6.

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Slide Preparation (Required)

Sprint 6: Labs 1 & 2

Purpose
During Sprint 6, the team transforms its outline into a professional, visually engaging draft deck. Your goal is to ensure cohesive design, consistent formatting, and clear story flow as the team builds toward the draft submission. Refer to general guideline & rubric for details on key criteria and expectations for your final presentation.

Draft Requirements

  • Presentation should be at least 80% complete, with section flow and story outline visible.

  • Include placeholder slides where visuals, data, or demos will be added later.

  • Ensure main ideas and transitions are already established.

  • Outline visuals or notes in slides where final content is pending.

How to Run This Lab

  1. Review that the Transformation Matrix and outline are reflected in slide titles and flow.

  2. Encourage concise text and use of visuals (images, figures, graphs, screenshots).

  3. Review fonts, colors, and layout for consistency.

  4. Encourage students to use slide notes for speaker cues.

  5. Allocate time to test section transitions and timing.

Tips and Common Feedback

  • Keep slides consistent – fonts, colors, and styles.

  • Use minimal text; communicate accomplishments visually.

  • Review past presentations in The Data Mine Website.

TA Checklist – Sprint 6

  • Supported slide creation and ensured visual consistency.

  • Reviewed flow, transitions, and story alignment.

  • Ensured draft deck meets requirements.

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Draft Submission – Submit Draft Slides

Due Date: November 19

At the end of Sprint 6, the TA submits the draft presentation deck for TDM staff feedback.

The draft should be at least 80% complete with placeholders for any remaining work, visuals, or slides.

TA Checklist – Draft Submission

  • Verified deck is ≈80% complete and logically structured.

  • Confirmed placeholders and notes for visuals or data are included.

  • Ensured correct naming and branding format.

  • Submitted draft by November 19 for TDM staff feedback.

  • Reminded team to prepare for revisions after feedback.

Stage 2 – Final Presentation Refinement (Sprint 7)

During Sprint 7, the focus shifts from building to completing and refining the presentation. At this stage, your team should already have a structured draft (around 80% complete) from the previous sprint. Your role as TA is to help the team finalize remaining content, incorporate feedback from TDM staff, polish the deck for professional delivery, and guide them through practice sessions to ensure clear timing, confident speaking, and smooth team transitions.

Your primary goals are to:

  • Support the team in completing all missing visuals, data, or sections.

  • Ensure TDM staff feedback from the draft review is implemented.

  • Prepare the team for confident, clear delivery through rehearsal and timing practice.

There may be no Sprint 7 – Lab 1 due to the Thanksgiving break.
Since Lab 2 time will be limited, discuss with your team outside of class approach — whether to focus on completing remaining slides (20%), TDM staff feedback, or scheduling a practice session after Lab 2.

Encourage them to stay coordinated and use this time wisely so there’s enough opportunity for both revision and rehearsal before the final presentation.

Revision & Completion

Sprint 7 – Lab 2

Purpose
This lab focuses on collaborative completion and improvement. The TA and team work together to finish remaining content, apply mentor and staff feedback, and refine slides for a polished, professional presentation.

How to Run This Lab

  1. Open the draft presentation (≈80% complete) and review all mentor and staff feedback together.

  2. Identify what content still needs to be developed or finalized — data visuals, results, speaker notes, or transition slides.

  3. Assign responsibilities for completing missing sections directly in the shared PowerPoint deck.

  4. Review all figures, metrics, and visuals for accuracy, clarity, and consistency.

  5. Ensure transitions and story flow connect naturally from setup → conflict → resolution.

  6. Confirm that speaking roles, timing, and slide ownership remain clear and balanced.

  7. Save updates frequently and note any mentor-specific questions for follow-up.

Facilitation Tips

  • Keep the focus on completion and refinement, not major redesign.

  • Encourage short, structured feedback rounds (e.g., “two things to improve, one thing that works”).

  • Reinforce Purdue/Corporate Partner branding standards for a cohesive look.

  • Ensure the deck reflects clear story flow and consistent tone.

  • Remind the team that this version becomes the final submission for mentor review.

TA Checklist – Sprint 7 Lab 2

  • Reviewed mentor and staff feedback with the team.

  • Assigned and verified completion of all remaining slides and visuals.

  • Confirmed accuracy of figures, data, and transitions.

  • Rechecked speaker roles and slide timing.

  • Ensured the presentation is fully ready for final submission.

Practice Session

Sprint 7 – Lab 2

Purpose
Once the presentation has been refined, the team should conduct a timed rehearsal to ensure smooth delivery, flow, and confident speaking transitions.

How to Run This Lab

  1. Have the full team join and share the final deck in presentation mode.

  2. Run a complete, timed run-through (30–40 minutes + Q&A).

  3. Note transitions, slide pacing, and areas that still feel rushed or uneven.

  4. Provide feedback on tone, clarity, and professionalism.

  5. Adjust slide content or order only if it clarifies flow — avoid major edits this late.

Facilitation Tips

  • Keep rehearsal feedback constructive and specific.

  • Remind the team to speak naturally, not read slides verbatim.

  • Check that all speakers know how to advance slides and handle transitions.

  • Confirm that visuals and animations display correctly in presentation mode.

  • Record timing to ensure the talk fits within the allotted 50-minute meeting slot.

TA Checklist – Practice Session

  • Conducted full-length team rehearsal.

  • Confirmed smooth slide transitions and timing.

  • Reviewed Q&A readiness for each section.

  • Verified final flow and speaker confidence.

  • Confirmed no further content edits are needed before submission.

Final Submission

Due Date: December 5

The TA submits the final presentation deck that incorporates all revisions, feedback, and completed content. Verify that the file is saved correctly and labeled using the standard format:

ProjectName_Fall2025_FinalPresentation.pptx

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Stage 3 – Presentation Delivery (Week of Dec 8–12)

This stage marks the completion of the fall project cycle — the Final Fall Presentation. The team delivers their presentation during the team meeting (Lecture 3).

TA Role

  • Ensure the presentation file is finalized and accessible before the meeting.

  • Confirm all students are present and prepared to deliver their assigned sections.

  • Provide support for technical setup (screen sharing, timing, etc.).

  • After the presentation, thank the mentors and team.

Key Details

  • Duration: 30–40 minutes + 10–15 minutes Q&A

  • Date: Week of December 8–12

  • Location: Mentor meeting (Lecture 3)

  • Deliverable: ProjectName_Fall2025_FinalPresentation.pptx

TA Checklist – Stage 3

  • Confirmed all students were prepared and present.

  • Verified final slides were accessible and correctly named.

  • Supported a smooth, professional presentation delivery.