Summer Planning & Readiness Checklist

✓ Summer Meetings

Schedule a 25-minute biweekly meeting so we can check in throughout the summer and plan the specifics of your project(s). We’ll work through the checklist below.

✓ Project Description

Have we received your project description? If not, check out the Project Description Guidelines.

  • Have you finalized the Sponsorship Acknowledgment? This process might take some time so we suggest starting early.

  • If students and staff need to sign a Non-Disclosure Agreement, have you shared it with us?

  • If applicable, have you shared the IP document?

Details are on the Legal and Funding page.

✓ Project Charter

The project charter should serve as the go-to reference for the project; this will help the students understand the company, the purpose of the project, the timeline, and other expectations.

Visit the Project Charter page for an outline, details on the course schedule, grading, and Agile.

✓ Technical

Visit the Technical Resources page for details on topics such as:

  • data sharing

  • computing environment

  • technical resources

✓ Team Environment & Mentoring

  • Have you identify a committed mentor within your company to serve as the product owner and oversee the project?

  • Have you thought about creating a welcoming team environment and team building with the students?

  • Are you prepared to work with your TA?

  • Have you thought about the different roles student will have?

Check out the Mentor Best Practices page for tips.

Fall 2022 Logistics

Navigate to the Fall 2022 Logistics to get some of you logistical questions answered.

Find more about:

  • Team Platforms

  • Email Lists

  • Roster

  • NDA Signing Process

  • Data Sharing

  • Meeting Time Blocking

  • Anvil Access

✓ Mentor Community

  • Connect with other mentors by joining the Mentor Slack group here.

  • Join us this summer 2022 for biweekly summer sessions via lunch.

    • Who: All continuing and new mentors for fall 2022 - spring 2023

    • Where: Zoom (email us for the invite link)

    • What: Topics in table below

    • When: See table below

Date Time Location Topic

Monday, May 23

12:00 – 1:30 PM ET

Online (recording)

Summer Planning Kickoff

Monday, June 6

12:00 – 12:45 PM ET

Online (recording)

Technical resources & data sharing

Monday, June 20

12:00 – 12:45 PM ET

Online and in-person option for those local or able to travel (recording)

Shared best practices: networking with other CRP mentors

Tuesday, July 5

12:00 – 12:45 PM ET

Online (recording)

Engaging with your TA

Monday, July 18

12:00 – 12:45 PM ET

Online (recording)

Agile & project charter

Monday, August 1

12:00 – 12:45 PM ET

Online and in-person option for those local or able to travel

Open discussion and networking for the final weeks of summer planning

Monday, August 15

12:00 – 12:45 PM ET


Transition from planning to action: semester starts in 1 week